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Perform assigned responsibilities, collaborate with team members, and adhere to company policies. Strong communication, problem-solving, and work ethic required. Adaptability, initiative, and willingness to learn are valued.

Job Summary:

We are seeking a highly organized and professional Legal Secretary to join our dynamic legal team at Fatma Al Moosa Advocate & Legal Consultancy L.L.C. The ideal candidate will play a critical role in supporting our lawyers, managing administrative tasks, and ensuring the smooth running of legal operations.

Key Responsibilities:

• Provide administrative support to attorneys and legal consultants.
• Prepare, edit, and proofread legal documents such as contracts, agreements, and pleadings.
• Maintain and organize files, including sensitive and confidential materials.
• Schedule client meetings, court appearances, and manage the attorneys’ calendars.
• Handle incoming and outgoing communication, including phone calls, emails, and correspondence.
• Conduct legal research as needed.
• Liaise with clients, courts, and government authorities when necessary.
• Process and file legal documents with government authorities and the courts.
• Maintain office supplies and ensure the proper functioning of office equipment.
• Manage billing, invoicing, and legal expenses for the firm.

Required Qualifications:

• Proven experience as a Legal Secretary or similar role within a legal firm.
• Familiarity with UAE legal procedures, court systems, and regulations.
• Strong knowledge of UAE government sites such as:
  • Dubai Courts
  • Federal Courts
  • Abu Dhabi Courts
  • Dubai Public Prosecutor Site
  • Federal Public Prosecutor Site
  • Dubai Rental Dispute Center
  • Sharjah Rental Dispute Center
  • Dubai Police Site
  • Federal Police Sites
  • And other relevant sites for completing legal tasks.
• Proficiency in legal document management and filing systems.
• Strong knowledge of legal terminology and processes.
• Excellent organizational and time-management skills.
• Ability to handle confidential information with discretion.
• Proficiency in MS Office Suite and legal software.
• Fast learner with strong internet and research skills, and proficiency in necessary tools.
• Outstanding written and verbal communication skills, both in English and Arabic.
• Ability to multitask and prioritize in a fast-paced environment.
• Strong interpersonal skills and ability to work well within a team.

Preferred Experience:

• 2-5 years of experience in a legal support role.
• Prior experience in UAE law firms is highly desirable.
• Familiarity with legal software and case management systems.
• Experience in client communication and liaising with government authorities.
• Bachelor's degree or diploma in legal studies or a related field is a plus.

Perform assigned responsibilities, collaborate with team members, and adhere to company policies. Strong communication, problem-solving, and work ethic required. Adaptability, initiative, and willingness to learn are valued.